Section A. Posting
Any University of Michigan student in good standing in a graduate degree program who is eligible for a graduate student instructorship or staff assistantship shall be given the opportunity to apply for all available positions covered by this Agreement. To that end: 
1. In order to ensure that all qualified graduate students are given equal opportunity to apply for anticipated openings, each department that appoints Employees will: 
a. publish information regarding departmental application and selection procedures, on a designated University-wide website.  and; 
b. except as provided in (c) below, distribute job postings as described in section A.4 below, for every available job via an automated information distribution process agreed-upon by the parties and available via the internet. Information regarding the notification system and subscription process will be available on the University-wide website described in A.1.a above.   
c.  Job postings need not be distributed under the following circumstances: 
(i)  the job includes among its explicit qualifications that the Employee be enrolled in the department;  
(ii)  the job is reserved for a specific student in the department as part of a funding package; 
(iii) it would interfere with the need for timely hiring decisions made just before or after the beginning of the teaching term; GEO shall be notified of such situations. 
2. Employee selection procedures will be open and free from bias.  
3. Applications for available positions will be accepted for a minimum of 14 calendar days from the date of distribution pursuant to Section A.1.b.above.  
4. All postings will include: 
a. The course(s) for which applications are being accepted, and a general description of the duties of the position(s) (whether the position(s) involves teaching an independent section of a course, teaching a discussion section, grading assignments, holding office hours), and an estimated FTE for the positions(s). 
b. The minimum and desired qualifications for employment and a description of selection and decisionmaking procedures. This description of qualifications shall include the role, if any, of student evaluations, and past instructional experience. The decision-making procedures shall include the role of applicant preferences for course placement and procedures and criteria for late appointments. 
c. The person to whom the application should be submitted; the name(s) of the decision-making agent(s). 
d. The estimated date by which all applicants will be notified of a decision. 
e. The following nondiscrimination statement: “The University will not discriminate against any applicant for employment because of race, creed, color, religion, national origin, ancestry, marital status, familial status, parental status or pregnancy status, sex, gender identity or expression, sexual orientation, age, height, weight, disability, citizenship status, veteran status, HIV antibody status, political belief, membership in any social or political organization, participation in a grievance or complaint whether formal or informal, or any other factor where the item in question will not interfere with job performance and where the employee is otherwise qualified. The University of Michigan agrees to abide by the protections afforded employees with disabilities as outlined in the rules and regulations which implement Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.” Contact information of the Office of Institutional Equity or ombudsperson will also be listed.

f. The following statement: “Unsuccessful applications will be retained for consideration in the event that there are last minute openings. Upon request, any applicant denied employment will receive, within fourteen (14) calendar days, a written explanation of the reasons for denial of employment. An applicant denied employment may request an inperson interview with the hiring agent(s) to be scheduled at a mutually agreed upon time. In the event an Employee does not receive his or her preferred assignment, he or she can request a written explanation or an in-person interview with the hiring agent(s).” 
5. Employment assignments shall be at the discretion of the department or unit. Departments or units will allow applicants to submit, in writing, course placement preferences. 
6. No unit shall have a policy that uses tuition costs or cost of benefits as a factor in hiring decisions for GSI or GSSA appointments. 

Section B. Notification
1. Hiring units will provide notification of hiring decisions to all applicants as specified by Departments through the designated University-wide website described in section A.1 above. 
2. It is understood that posting and notification is dependent on the then known employment opportunities as listed in the University Course Listings and the availability of qualified candidates. A department or unit which may have employment opportunities for additional employees at other times will a) inform all applicants for current term positions of the employment opportunity by email and b) post the revised/new listing (as described in section A.4 above) as soon as the opportunity is known, if feasible. The revised/new posting will indicate approximately when the final hiring decision will be made. Hiring units will provide notification of hiring decisions to all original and new applicants for each position they applied to within 14 days after the selection process has been completed, or will notify applicants when, and by how long, the selection process has been extended. In fulfilling this requirement, notification may be combined for multiple decisions made within the 14 day period. 
3. Upon request, the department or unit will inform the applicant of his or her status. Unsuccessful applications will be retained for consideration in the event that there are last-minute openings. Upon request, an applicant denied employment will receive, within fourteen (14) calendar days, a written explanation of the reasons for denial of employment. An applicant denied employment may request an in-person interview with the hiring agent(s) to be scheduled at a mutually agreed upon time. 

Section C. Hiring Process
1. Offers may be made or accepted by paper, email, or  verbal communication. Non-receipt of the notification described in subsection 2 below is not sufficient grounds for denying employment, if an employment offer has been made and accepted by other means. 
2. The hiring unit will provide the Employee with a Union Dues/Representation-Service Fee card, as specified in Article V. Correspondence regarding initial employment, re-employment, or any notification of a change in the terms and conditions of an Employee’s appointment, to the Employee will include written notification specifying: 
a. Duration of employment 
b. Term of employment 
c. Fraction and salary 
d. Library privileges 
e. Insurance benefits 
f. A general description of the duties 
g. Name(s) and telephone number(s) for questions regarding insurance benefits and departmental services. 
h. That the employment relationship is governed by, and subject to, the provisions of a collective bargaining agreement negotiated by the Graduate Employees’ Organization union and the University through the use of this language: “If you are currently employed as a Graduate Student Instructor or Graduate Student Staff Assistant, your salary, tuition waiver, benefits, working conditions, and other terms of employment are governed by a Union contract negotiated between the University administration and the Graduate Employees’ Organization (GEO). The contract negotiated by the GEO and the University requires that all Employees receiving benefits from this contract pay either Union Dues or a Representation-Service Fee. If you have not already filled out and returned a yellow Union Membership/Representation- Service Fee card, you are responsible for doing so. The cards are available from your department steward, your department office, the Office of Academic Human Resources, or the GEO (734-995-0221). If you choose not to authorize the deduction from your paycheck of Union Dues or Representation-Service Fees, you must remit a check to the GEO, 330 E. Liberty St. Suite 3F, Ann Arbor, MI, 48104, for payment of the amount specified in the chart accompanying the “Graduate Employees’ Organization Union Membership/ Representation-Service Fee Card” or available at www.umgeo.org. If you do not do so, you will not be eligible for reemployment at the University of Michigan. Union members can participate in all levels of Union decision making processes; non-members cannot.” 
3. Upon initial employment, departments will inform Employees of assistance in the English language available to them from the University as specified in Article XXI, GSI Training. 
4. Within fifteen (15) calendar days of assuming employment duties, the Employee will receive a fraction calculation form that reflects the breakdown of time the Employee should expect to spend on employment duties. 
5. Notwithstanding the above provisions, the type of employment may be changed or no employment may be given, after written notification. In such a case the salary, (or other payment in lieu of salary), tuition waiver, and benefits for the specified period shall not be less than that specified in the written job offer. 
6. All Employees working at the University of Michigan Biological Station shall be subject to the same terms and conditions of room and board as apply to faculty working at the University of Michigan Biological Station.